Outsourcing QuickBooks Accounting and Bookkeeping to India
Simple straightforward answers to your questions on outsourcing quickbooks
accounting services to India. Please read these 13 questions and answers
and you should be a few steps further to deciding if you want to outsource
your bookkeeping to India.
What Bookkeeping Can I Outsource to India?
Invoice generation, tracking accounts receivable, sending reminders,
generating accounts receivable reports, entering bills of vendors and
tracking accounts payable, aging analysis, general ledger maintenance,
financial statements, trial balances P & L accounts, balance sheet,
customized reports, reconciliation of checking and credit card
accounts, payroll processing, data entry, claims administration and
more.
Why QuickBooks and not MAS 200, Great Plains or Other Accounting
Software?
Several Indian companies specialize in Intuit QuickBooks to provide the
highest quality, focused service to their American customers.
Why do we use QuickBooks Online when Outsourcing to India?
QuickBooks Online Edition is the perfect solution for anyone planning
to outsource bookkeeping to India. It lets you organize your company's
financial information all in one secure site. Plus your geographical
location does not matter. India or Indiana, it works the same way
because you can oversee it over the Web from anywhere, any time. Your
financial information is secure on one of Intuit's American servers.
You will be provided off-site data storage and daily backups to
firewall-protected servers. What a great way to outsource to India,
keep your sensitive data confidential, and prevent unauthorized
changes, all at the same time.
Fine, But Again, Does My Location Make No Difference At All?
The system gives both your employees and those of the service provider
simultaneous access to real-time company data. So you can be in Denver
or Detroit and the vendor can be in Bangalore or Shillong. It will
still work! Everyone can log in together. You won't have to buy
software or maintain a complicated network or server, which naturally
helps you save both time and money.
What are Some Other Advantages of Using QuickBooks Online?
Several actually. Upgrading is easy and seamless as compared to the
usual software upgrade process. There are no hassles with older
versions and legacy issues. Your team in India will always use the same
up-to-date version as all their customers. Hence, there will be no
impact to the user as QuickBooks is upgraded. You can use a single,
secure login to access multiple company subscriptions and at the same
time have differing permission levels per company. Also, the QuickBooks
Online Edition currently has no limit on the number of simultaneous
users. You can track everything because the always-on audit trail is
available for inspection 24X7 and captures every user's every edit.
How much effort is involved in Outsourcing QuickBooks to India?
Very little paper information needs to be transferred overseas. Your
Indian partner will strive to set up a "Paperless office" that will be
safe and secure. However, some documents may need to be scanned, faxed,
or mailed to India.
I am an American, How can I Monitor My Bookkeeping In India?
Your information will be posted to a server in the USA so it is easy to
understand the history of every transaction. You can spot incorrect
practices and quickly rectify them at their source. Check the complete
history of any activity with one click. QuickBooks Online Edition
maintains an Audit Trail for each transaction. You can even collaborate
with your accountant or for that matter anyone you wish to let monitor
information transactions. You can control who gets access to your books
and what they can see and do.
What Special Training and Knowledge is required?
All people who will be working for you will have a bachelor's degree
and in many cases a Masters Degree. In addition, special training is
provided in both the American accounting system and practices and in
QuickBooks. Service providers require all people to go through Intuit's
QuickBooks advanced training.
What about Online Security and Security at your Office in India?
No one can see your data online unless you allow them to. QuickBooks
Online Edition encodes your transmissions with secure encryption. The
facility in India has restricted access to the building and each
employee has restricted access to your files and documents. No client
data resides on servers in India. All employees undergo a screening
process and sign confidentiality agreements.
How do I Select a Vendor?
We may be biased in our opinion in this case, but we do recommend
looking at five things.
1) Speed, reliability and trustworthiness of customer responses
2) Communication abilities, whether this is communication skills or
reliable email and phones.
3) Quality of management and the overall team
4) Customer references
5) Stability of Infrastructure
What are the Two Most Common Models of Outsourcing Accounting?
The most common outsourcing method is on a project basis. The other
method is to hire an individual in India to work full-time or part-time
for your company. It is just as if the person is working for you. You
can build the relationship and loyalty with this person. All emails or
phone calls go directly to such individuals. They report to you and you
can hold them accountable. If they go on vacation, they need to provide
substitutes to fill in for that period of time. This is called staff
based outsourcing.
Where do I Begin?
Please contact us here with your outsourcing requirements.
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